Privacy Policy

Revalidation AI Copilot · Operated by Beemal Innovation Ltd

Effective date: 22/02/2026

Support: support@revalidationaicopilot.co.uk Terms: terms.revalidationaicopilot.co.uk

1. Data controller

Beemal Innovation Ltd is the data controller for personal data processed through Revalidation AI Copilot (the “App”).

Contact: support@revalidationaicopilot.co.uk

Back to top

2. Data we collect

2.1 Account information

  • Email address (for sign-in and account management).

2.2 Profile information (optional)

  • Name (if provided).
  • Revalidation due date (if provided).
  • Professional registration category/type (if provided).

2.3 User-generated portfolio content

  • Reflective accounts, CPD entries, feedback logs, practice hours records, and other portfolio notes you create in the App.
  • Any supporting evidence you choose to upload.
  • AI-generated drafts produced from your inputs.

2.4 Voice & speech processing (if you enable it)

  • Audio input used to transcribe your speech and support drafting features.
  • Transcribed text produced from your speech input.
Important: Please avoid entering or uploading identifiable patient data. The App is designed for drafting and organising your professional portfolio, not storing patient-identifiable information.

2.5 Device & technical data

  • Device type, operating system version, and diagnostic data (e.g., crash logs) to help maintain security and reliability.
Back to top

3. How we use your data

We use your personal data to:

  • Provide and operate the App features (drafting, saving, and organising portfolio entries).
  • Authenticate users and secure accounts.
  • Enable optional reminders and notifications (when you choose to enable them).
  • Provide customer support and respond to enquiries.
  • Maintain and improve performance, reliability, and security.

We do not sell your personal data.

Back to top

4. AI processing

The App uses artificial intelligence to help generate draft text based on your inputs. AI outputs are automated suggestions and may be incomplete, inaccurate, or unsuitable without review.

You remain responsible for reviewing, editing, and verifying any content you choose to save or submit for professional or regulatory purposes.

Back to top

5. Lawful basis for processing (UK GDPR)

We rely on one or more of the following lawful bases:

  • Contract — processing necessary to provide the App and its features to you.
  • Legitimate interests — to maintain, secure, and improve the App (balanced against your rights).
  • Consent — for optional features such as microphone access, speech recognition, and notifications (where applicable). You can withdraw consent in your device settings.
Back to top

6. Sharing & third-party services

We may use trusted third-party service providers to operate the App (for example, secure authentication, hosting, storage, and AI processing). These providers process data under appropriate contractual protections.

We do not sell your personal data or share it for third-party marketing.

Back to top

7. Security

We use reasonable technical and organisational measures to protect personal data, such as encryption in transit and access controls. However, no method of transmission or storage is completely secure.

Back to top

8. International transfers

Where third-party providers process data outside the UK, we use appropriate safeguards (such as contractual protections) consistent with applicable data protection requirements.

Back to top

9. Data retention

We retain your data for as long as your account is active or as needed to provide the App. You can delete content within the App (where available) and request account deletion.

We may retain limited information where required by law, for security, or to resolve disputes.

Back to top

10. Your rights

Under UK GDPR, you may have the right to:

  • Request access to your personal data.
  • Request correction of inaccurate or incomplete data.
  • Request deletion (erasure) of your data in certain circumstances.
  • Request restriction of processing in certain circumstances.
  • Object to certain processing.
  • Request data portability in certain circumstances.
  • Lodge a complaint with the UK Information Commissioner’s Office (ICO).

To exercise your rights, contact: support@revalidationaicopilot.co.uk

Back to top

11. Account deletion

You can request deletion of your account and associated data by emailing support@revalidationaicopilot.co.uk. We may ask for verification to protect your account.

If you delete content or request account deletion, some limited data may be retained where necessary for legal compliance, security, or dispute resolution.

Back to top

12. Children’s privacy

The App is intended for users aged 18 and over. We do not knowingly collect personal data from children.

Back to top

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated version on this page and update the effective date. Continued use of the App after changes take effect means you accept the updated policy.

Back to top

14. Contact

If you have questions about this Privacy Policy or how we handle personal data, contact:

Back to top